• Employment Coordinator

    Job Locations US-WI-Green Bay
    Hire Type
    Regular Full-Time
    Human Resources
    # of Openings
    Job ID
  • Overview

    At Caravel Autism Health, We Change Lives!  Due to ongoing growth, we are seeking a full-time Employment Coordinator to join our busy Human Resources Team where you will support staff and provide exceptional customer service.  We offer a great, team-oriented work environment, advancement potential, competitive pay and benefits, and the opportunity to utilize your administrative skills to make a difference!  If you exemplify our values of:  Teamwork, Operational Excellence, Professional Development, Passion, Advocacy, and Clinical Commitment, then we encourage you to consider joining the Caravel Team.  


    As an Employment Coordinator,  you will utilize your administrative skills to provide administrative support for overall human resource operations.  In addition, you will provide friendly and professional customer service to internal and external customers alike.  You will support our talent acquisition efforts through reference, background and credential checking, as well as ensuring all new hire forms and files are complete and meet departmental and legal standards.  Will also support training initiatives by tracking completed training and preparing for classroom based training, including New Employee Orientation.  Processes employee separations and prepares reports and documents.  Maintains HR files.



      1. Provides exemplary customer service to employees and applicants, answering questions and responding to requests in a timely and thorough manner
      2. Conducts reference checks for candidates in a timely and thorough manner.
      3. Communicates regularly with Talent Acquisition Specialists and other HR Staff regarding status of reference and background checks. Brings issues or concerns to the attention of applicable staff
      4. Ensures proper documentation and processing for new hires. Monitors accuracy of information being received from clinic offices and addresses issues as appropriate
      5. Enters HR data into HRIS and creates reports as needed
      6. Routes appropriate documentation to Payroll
      7. Processes all employee separations.
      8. Prepares for New Employee Orientation, which includes document preparation and verification of online document completion. Will serve as back-up for conducting New Employee Orientation
      9. Organizes in-person training classes, including creation of materials, sending reminders, maintaining classroom rosters, and answering general employee questions on training. Tracks required training completion by new hires. Follows up on overdue training. Ensures mandatory compliance training is completed in a timely manner
      10. Follows-up to ensure background checks are re-run and verified as required every four years.
      11. Creates and maintains personnel files for new hires. Routinely files documents into personnel files in an accurate and neat manner
      12. Copies information and prepares packets as needed.
      13. Audits HR records including I9s and personnel files
      14. Updates applicant tracking system (ATS) as needed.
      15. Enters information into survey monkey and compiles reports as needed
      16. Creates and publishes Employee Newsletter
      17. Sends out Anniversary cards to staff
      18. Provides input as to process improvements within the HR department, looking for efficiencies and enhancements
      19. Assists with various HR related projects
      20. Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations
      21. Consistent and regular attendance is a requirement of the position.


    Non-Essential Functions/Other Duties:  Other duties as assigned.


    Supervisory Responsibility:  Not applicable.


    Travel Required:  Seldom. 


    Physical Demands:  This is largely a sedentary role, with frequent sitting and computer keyboarding required. Employee will be required to sit, talk, hear, type and write. Occasional bending, squatting, stooping, and lifting (up to 35 pounds) is required.



    • High school diploma or equivalent with at least two years of college working towards a Bachelor’s Degree in a Business and/or Human Resources discipline, or equivalent experience working in a human resources department.
    • One year of previous clerical/administrative experience is required.
    • Prefer at least one year of previous human resources related experience.
    • Strong keyboarding and computer skills to include MS Office (Outlook, Word, Excel, PowerPoint, Visio and Publisher).
    • Excellent attention to detail, with a focus on accuracy and compliance
    • Experience working with office machines
    • Excellent verbal and written communication skills, with a pleasant, professional and helpful demeanor and voice
    • Excellent interpersonal skills, with the ability to communicate effectively with others in a professional and friendly manner.
    • Strong customer service skills with both external and internal clients.
    • Displays professionalism and represents organization in a professional manner.
    • Ability to work with confidential materials of a sensitive nature.
    • Strong organizational skills, with the ability to multi-task and meet deadlines.
    • Demonstrates initiative, with the ability to manage self and workload.
    • Excellent analytical and problem solving abilities.
    • Exemplary customer service focus, with both internal and external clients.
    • Strong team player.
    • Ability to read, understand and follow oral and written instructions.
    • Ability to abide by ethical guidelines and policies, including strict adherence to confidentiality and HIPPA guidelines.


    • Must be 18 years old or older.
    • Must be able to pass a thorough background check.


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